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The Office Coordinator/Administrative Assistant is a pivotal figure in facilitating the efficient functioning of an office or organization. They undertake a diverse array of administrative responsibilities, including managing correspondence, scheduling appointments, track of ongoing projects, prepare quotation / agreements and maintaining records. Additionally, they play a crucial role in coordinating various projects and events.
Responsibilities:
• Prioritize and manage incoming and outgoing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and disseminate meeting agendas, minutes, and reports.
• Maintain updated reports on ongoing projects.
• Prepare quotations/agreements.
• Assist in coordinating both internal and external events.
• Collaborate with other administrative staff to ensure seamless office operations.
Requirements:
• High school diploma or equivalent; additional qualifications as an Administrative Assistant preferred.
• Demonstrated experience in administrative support roles.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and adept problem-solving skills.